Save each sheet in a workbook to separate CSV files

Question

How do I save each sheet in an Excel workbook to separate CSV files with a macro?

I have an excel with multiple sheets and I was looking for a macro that will save each sheet to a separate CSV (comma separated file). Excel will not allow you to save all sheets to different CSV files.

Answer 1

Here is one that will give you a visual file chooser to pick the folder you want to save the files to and also lets you choose the CSV delimiter (I use pipes '|' because my fields contain commas and I don't want to deal with quotes):

' ---------------------- Directory Choosing Helper Functions -----------------------
' Excel and VBA do not provide any convenient directory chooser or file chooser
' dialogs, but these functions will provide a reference to a system DLL
' with the necessary capabilities
Private Type BROWSEINFO    ' used by the function GetFolderName
    hOwner As Long
    pidlRoot As Long
    pszDisplayName As String
    lpszTitle As String
    ulFlags As Long
    lpfn As Long
    lParam As Long
    iImage As Long
End Type

Private Declare Function SHGetPathFromIDList Lib "shell32.dll" _
                                             Alias "SHGetPathFromIDListA" (ByVal pidl As Long, ByVal pszPath As String) As Long
Private Declare Function SHBrowseForFolder Lib "shell32.dll" _
                                           Alias "SHBrowseForFolderA" (lpBrowseInfo As BROWSEINFO) As Long

Function GetFolderName(Msg As String) As String
    ' returns the name of the folder selected by the user
    Dim bInfo As BROWSEINFO, path As String, r As Long
    Dim X As Long, pos As Integer
    bInfo.pidlRoot = 0&    ' Root folder = Desktop
    If IsMissing(Msg) Then
        bInfo.lpszTitle = "Select a folder."
        ' the dialog title
    Else
        bInfo.lpszTitle = Msg    ' the dialog title
    End If
    bInfo.ulFlags = &H1    ' Type of directory to return
    X = SHBrowseForFolder(bInfo)    ' display the dialog
    ' Parse the result
    path = Space$(512)
    r = SHGetPathFromIDList(ByVal X, ByVal path)
    If r Then
        pos = InStr(path, Chr$(0))
        GetFolderName = Left(path, pos - 1)
    Else
        GetFolderName = ""
    End If
End Function
'---------------------- END Directory Chooser Helper Functions ----------------------

Public Sub DoTheExport()
    Dim FName As Variant
    Dim Sep As String
    Dim wsSheet As Worksheet
    Dim nFileNum As Integer
    Dim csvPath As String


    Sep = InputBox("Enter a single delimiter character (e.g., comma or semi-colon)", _
                   "Export To Text File")
    'csvPath = InputBox("Enter the full path to export CSV files to: ")

    csvPath = GetFolderName("Choose the folder to export CSV files to:")
    If csvPath = "" Then
        MsgBox ("You didn't choose an export directory. Nothing will be exported.")
        Exit Sub
    End If

    For Each wsSheet In Worksheets
        wsSheet.Activate
        nFileNum = FreeFile
        Open csvPath & "\" & _
             wsSheet.Name & ".csv" For Output As #nFileNum
        ExportToTextFile CStr(nFileNum), Sep, False
        Close nFileNum
    Next wsSheet

End Sub



Public Sub ExportToTextFile(nFileNum As Integer, _
                            Sep As String, SelectionOnly As Boolean)

    Dim WholeLine As String
    Dim RowNdx As Long
    Dim ColNdx As Integer
    Dim StartRow As Long
    Dim EndRow As Long
    Dim StartCol As Integer
    Dim EndCol As Integer
    Dim CellValue As String

    Application.ScreenUpdating = False
    On Error GoTo EndMacro:

    If SelectionOnly = True Then
        With Selection
            StartRow = .Cells(1).Row
            StartCol = .Cells(1).Column
            EndRow = .Cells(.Cells.Count).Row
            EndCol = .Cells(.Cells.Count).Column
        End With
    Else
        With ActiveSheet.UsedRange
            StartRow = .Cells(1).Row
            StartCol = .Cells(1).Column
            EndRow = .Cells(.Cells.Count).Row
            EndCol = .Cells(.Cells.Count).Column
        End With
    End If

    For RowNdx = StartRow To EndRow
        WholeLine = ""
        For ColNdx = StartCol To EndCol
            If Cells(RowNdx, ColNdx).Value = "" Then
                CellValue = ""
            Else
                CellValue = Cells(RowNdx, ColNdx).Value
            End If
            WholeLine = WholeLine & CellValue & Sep
        Next ColNdx
        WholeLine = Left(WholeLine, Len(WholeLine) - Len(Sep))
        Print #nFileNum, WholeLine
    Next RowNdx

EndMacro:
    On Error GoTo 0
    Application.ScreenUpdating = True

End Sub

Answer 2

@AlexDuggleby: you don't need to copy the worksheets, you can save them directly. e.g.:

Public Sub SaveWorksheetsAsCsv()
Dim WS As Excel.Worksheet
Dim SaveToDirectory As String

    SaveToDirectory = "C:\"

    For Each WS In ThisWorkbook.Worksheets
        WS.SaveAs SaveToDirectory & WS.Name, xlCSV
    Next

End Sub

Only potential problem is that that leaves your workbook saved as the last csv file. If you need to keep the original workbook you will need to SaveAs it.

Answer 3

And here's my solution should work with Excel > 2000, but tested only on 2007:

Private Sub SaveAllSheetsAsCSV()
On Error GoTo Heaven

' each sheet reference
Dim Sheet As Worksheet
' path to output to
Dim OutputPath As String
' name of each csv
Dim OutputFile As String

Application.ScreenUpdating = False
Application.DisplayAlerts = False
Application.EnableEvents = False

' ask the user where to save
OutputPath = InputBox("Enter a directory to save to", "Save to directory", Path)

If OutputPath <> "" Then

    ' save for each sheet
    For Each Sheet In Sheets

        OutputFile = OutputPath & "\" & Sheet.Name & ".csv"

        ' make a copy to create a new book with this sheet
        ' otherwise you will always only get the first sheet
        Sheet.Copy
        ' this copy will now become active
        ActiveWorkbook.SaveAs FileName:=OutputFile, FileFormat:=xlCSV, CreateBackup:=False
        ActiveWorkbook.Close
    Next

End If

Finally:
Application.ScreenUpdating = True
Application.DisplayAlerts = True
Application.EnableEvents = True

Exit Sub

Heaven:
MsgBox "Couldn't save all sheets to CSV." & vbCrLf & _
        "Source: " & Err.Source & " " & vbCrLf & _
        "Number: " & Err.Number & " " & vbCrLf & _
        "Description: " & Err.Description & " " & vbCrLf

GoTo Finally
End Sub

(OT: I wonder if SO will replace some of my minor blogging)

Answer 4

Building on Graham's answer, the extra code saves the workbook back into it's original location in it's original format.

Public Sub SaveWorksheetsAsCsv()

Dim WS As Excel.Worksheet
Dim SaveToDirectory As String

Dim CurrentWorkbook As String
Dim CurrentFormat As Long

 CurrentWorkbook = ThisWorkbook.FullName
 CurrentFormat = ThisWorkbook.FileFormat
' Store current details for the workbook

      SaveToDirectory = "C:\"

      For Each WS In ThisWorkbook.Worksheets
          WS.SaveAs SaveToDirectory & WS.Name, xlCSV
      Next

 Application.DisplayAlerts = False
  ThisWorkbook.SaveAs Filename:=CurrentWorkbook, FileFormat:=CurrentFormat
 Application.DisplayAlerts = True
' Temporarily turn alerts off to prevent the user being prompted
'  about overwriting the original file.

End Sub

Answer 5

A small modification to answer from Alex is turning on and off of auto calculation.

Surprisingly the unmodified code was working fine with VLOOKUP but failed with OFFSET. Also turning auto calculation off speeds up the save drastically.

Public Sub SaveAllSheetsAsCSV()
On Error GoTo Heaven

' each sheet reference
Dim Sheet As Worksheet
' path to output to
Dim OutputPath As String
' name of each csv
Dim OutputFile As String

Application.ScreenUpdating = False
Application.DisplayAlerts = False
Application.EnableEvents = False

' Save the file in current director
OutputPath = ThisWorkbook.Path


If OutputPath <> "" Then
Application.Calculation = xlCalculationManual

' save for each sheet
For Each Sheet In Sheets

    OutputFile = OutputPath & Application.PathSeparator & Sheet.Name & ".csv"

    ' make a copy to create a new book with this sheet
    ' otherwise you will always only get the first sheet

    Sheet.Copy
    ' this copy will now become active
     ActiveWorkbook.SaveAs Filename:=OutputFile, FileFormat:=xlCSV,     CreateBackup:=False
    ActiveWorkbook.Close
Next

Application.Calculation = xlCalculationAutomatic

End If

Finally:
Application.ScreenUpdating = True
Application.DisplayAlerts = True
Application.EnableEvents = True

Exit Sub

Heaven:
MsgBox "Couldn't save all sheets to CSV." & vbCrLf & _
        "Source: " & Err.Source & " " & vbCrLf & _
        "Number: " & Err.Number & " " & vbCrLf & _
        "Description: " & Err.Description & " " & vbCrLf

GoTo Finally
End Sub

Answer 6

Please look into Von Pookie's answer, all credits to him/her.

 Sub asdf()
Dim ws As Worksheet, newWb As Workbook

Application.ScreenUpdating = False
For Each ws In Sheets(Array("EID Upload", "Wages with Locals Upload", "Wages without Local Upload"))
   ws.Copy
   Set newWb = ActiveWorkbook
   With newWb
      .SaveAs ws.Name, xlCSV
      .Close (False)
   End With
Next ws
Application.ScreenUpdating = True

End Sub