sharepoint sub-library

Question

I want to reorganize a project sharepoint with about 10 different libraries, which they have created for each topic. So the plan is, to create one library 'old_project', and move the existing libraries there. So I can create one new one 'project_new' with a better structure and subfolders instead of more than one library. Is this possible?

Thanks

Answer 1

It's not best practise to make loads of folders and sub-folders. Consider other ways of structuring your documents. You mention '10 different project libraries' - what's wrong with this structure? It's easier to customise the security, since perhaps different project groups / departments need different permissions for each project?

Using multiple document libraries allows you to:

• create columns (fields which might apply to one project, but might be meaningless to another project).

• customise security; think 'who needs contribute permissions (read/write), who needs 'read only'?

Check out an answer I gave to another question, there is a link to a blog in the my answer which I think you'd benefit from reading.

Updated

In response to your comment; if you want to move a lot of these documents in to a new Document Library create a new column called Archive - with the options of Yes/No. Use this new column to tag documents with a Yes if they are old documents. Then configure a view to either include or exclude any files where the Archive column is equal to Yes.