Question

I am using sharepoint 2013. We have enabled the publish approval workflow. When a enduser with contributor rights add a new page, he save it, check it in and click on the button publish.

I am a user in the usergroup "approvers". I espect an email with the information about this new item and some hyperlink to this item. When I click on this hyperlink I can approve or decline.

I dont receive an email. Is there someone know why? I need now go to the list and look at the column "approvalstatus".

Here are my settings:

enter image description here

UPDATE: I dont have a explicit enabled some workflow. Is this my problem? I was thinking the publis approval workflow is enabled automaticly by the settings in the first picture (version settings of my list). enter image description here

Was it helpful?

Solution

It depends on the settings of the publishing approval workflow. Approvers, by default, are just people with approval privileges. To have them notified by the workflow, you need to add them to the approvers field in the association form:

Association Form for Approval Workflow

The association form is shown when you attach the workflow to a list. You can access it from list settings > workflow settings > your workflow > edit (?)

EDIT:

In your list settings, nothing indicates an approval workflow is running. You need to add it manually.

What do you have configured ?

  • Content Approval
    • This means Approval is necessary to publish an item. It does not indicate any workflow is running, although a publishing approval workflow will integrate with this and start automatically when approval is requested.
  • Versioning - Minor versions
    • Draft versions are necessary for Approval workflow
  • Checkout is required
    • Unrelated to Content Approval
    • Just means you are forced to checkout a document before making edits, meaning noone else can make edits in the meantime.

EDIT 2:

A quick google returned this tutorial.

OTHER TIPS

Is the workflow service enabled on your site? Do you get mails for other events including publishing? Check your site settings > associated workflows.

Licensed under: CC-BY-SA with attribution
Not affiliated with sharepoint.stackexchange
scroll top