Email notification for new Documents items

sharepoint.stackexchange https://sharepoint.stackexchange.com/questions/234730

Question

Could anybody tell me how to accomplish a very basic task:

In Microsoft Teams I have a document library, which reflects my SharePoint Online site document library.

When somebody adds a new item in that document library, I want an email message to be sent to the group members in Teams.

Trying MS Flow for this, it seems like it only works on Lists, and a document library is not a List (?). Is there any workaround? Grateful for tips!

Was it helpful?

Solution

You can very well accomplish this using Flow.

  • Select When a file is created in a folder as a trigger. enter image description here

  • You have to provide the site address and Folder ID.enter image description here

  • Next you can create an action for sending the alert email with proper recipients.

OTHER TIPS

You could create a simple SharePoint Designer Workflow for this. Use SharePoint 2013 workflow, put the Email action in it and set it to run after an item has been created. In the email action you can define all the recipients, subject and the body of the email message.

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