Getting email alert when a end time is about to reach

Question

I want to create an email notification to remind a group of people on Sharepoint webform when an end date is imminent in Sharepoint 2013 online. I want to know how can I do this as I have created a team calendar on SharePoint using a list

I also want to know whether it will be a workflow or a reminder/alert for this task. As I am new to the Sharepoint I really need help regarding this. Thanks in advance.

Answer 1

The built-in alert only alerts users who have subscribed to alerts on a list. If your account has sufficient priveleges, you can programatically set up alerts for other users, but those alerts still won't be conditionally based on a date field, it would just alert when an event is created or modified.

If you are using SharePoint Online, the easiest way to implement this would be to create a Flow in Power Automate, using the scheduled trigger to run your Flow on a daily basis to query against the list for items whose date meets your criteria, then send emails to the specified users. This way you also have nearly full control over what they email says and how it is formatted.

There is a template in PowerAutomate for scheduling reminders, that would be a good place to start, and here is a blog post about a Flow doing a similar type of alert using an expiration date in SharePoint.

Answer 2

This can be done with out of the box reminder notification settings in just four steps :

1. Select a list about which items you will be notified.

2. Define the recipients of your SharePoint reminder.

3. Customize your SharePoint reminder email view.

4. Define a schedule and conditions to send this SharePoint reminder.

For details steps, please refer the below article :

How to Set Up SharePoint Reminder Email