Simple document repository

StackOverflow https://stackoverflow.com/questions/211954

  •  03-07-2019
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Question

Please recommend me a simple web-based document repository for keeping my small company documents (.DOCs, .PDFs) so i can access them from everywhere. There are many available on the internet, but they are heavy and filled with unnecessary features and requirements.

I have little requirements: pleasant interface (AJAX feels nice), folders or tags, maybe versioning, maybe CIFS mounting or batch upload/download, preferably not written in Java (won't be able to host it).

Regards, Todor

Note - The question submitter is using a LAMP based environment.

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Solution

The most simple, and probably easiest to set up, would be a Subversion repository, so you can actually store, delete, add, and modify documents from anywhere, and then add ViewVC on top of it so that you can see the different files from a web browser.

Another possible option, although it is a little bit more heavyweight, would be to install Trac. Again, this still uses Subversion, but it has a web-viewer for the repository nicely integrated, as well as a Wiki capability to allow for versioned shared editing of simpler documents. If you need it, Trac also has an issue tracking system, but you don't have to use it if you don't want to.

Also, in addition to the viewing interface being via a web browser, there are many clients for Linux, Mac, and Windows for the Subversion repository itself to allow manipulation of the files. For windows, the best Subversion Gui is TortoiseSVN.

OTHER TIPS

Check out Dropbox: https://www.getdropbox.com/home. Multi-platform (win, mac, nix; and accessible on the web), free, and very good execution. EDIT: I forgot to mention secure.

If you want versioning, have you considered setting up a subversion (or CVS or whatever you like) repository and syncing to it? No need for a web interface in that case (though you can set up web repositories too).

The simplest solution is always one that someone else provides and you just get to use their service. NetDocs provides secure online hosting of documents and other collaborative files.

If you're convinced that you want to host a solution on a LAMPP stack yourself, then I would recommend setting up Subversion. Its open-source, free and pretty easy to use once you get the hang of it.

Unfortunately Windows based solutions are not my strength. The setup is simple: a LAMP server in my office with publicly accessible IP address and three laptops running Windows XP with OpenOffice and MS Office.

how about a wiki like wikimedia

I would check out knowledgetree: http://www.knowledgetree.com/. It's a web based document management system. They have a free community edition. I evaluated this a couple years ago and it seems to fit what you're looking for nicely. It versions, allows you to impose process flow, has user restrictions, etc. Plus, it's usable by someone with absolutely no concept of what a source control system is.

(* I've no affiliation with them for reference *)

Thought about Google Docs, but I am more confident hosting the thing myself. The documents may contain sensitive information.

Google docs

Not exactly what you're asking for, but great for creating and sharing documents online.

What about SharePoint? Not simple enough?

What about WSS (Windows SharePoint Services), all you need is SQL Express, and windows with an external connector license, that gives you all of the features you need (except the ajax)...

Alternatively try www.umbraco.org although this is a bit more involved to configure

Windows Sharepoint Services comes with W2k3, and has the features you are looking for.

One very nice thing is the windows explorer integration so that you can interact with document libraries as if they were network/local folders. You don't mention your server infrassturcutre, but you can use AD permissions/groups etc.

Microsoft Office Live Workspace is free and integrates with office. (I know, your a LAMP shop, I just thought I would put the option out there.)

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Access files from anywhere

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    • Work with programs you know

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    • Download Alfresco and give it a try. Its perfect for your requirements. They have a versatile content repository and nice web based UI. You also have the option of running workflows etc.

    And well .. the community version is free.

    Using Google Docs and/or any other Google service is very risky - it's frequent to lose publication and/or sharing rights of your docs. There seems to be a bug or hack that blocks access to your files - you need to request a review in order to have your docs reappear on web-based Google services, and when Google replies with an -error- tag, its proof they have no control on who or what bans your docs from viewing on the web - use with extreme caution.

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