Anything that polls is going to introduce delays and generate extra traffic, that you can not escape. Ideally you would want to go for ether direct solution: "socket to socket" or async push with something like zeromq(also over socket btw, just abstracted).
The question is: is it worth the effort when your running inside the trader terminal. Since you're going from terminal to server to terminal, delay is already inherent. Plus, you will be delayed by the execution on the receiver side as well as the execution speed of the broker. So in the end, when the market is moving you will see a huge difference between the original and the copy which defeats the purpose of the solution. This functionality is really something that should be provided by the broker and implemented in server api plugins or manager api(at least). Short of that most brokers setups: delay + spread + markup will eat up whatever advantage your client if hoping to gain by copying "good" trades.
To address networking concerns, since you know your clients are running mt4 you also know that 443 outbound should be opened on client machine since that's what mt4 uses. You can also be fairly confident that http(80) is open as well, especially since the current solution uses http to communicate. So if you make you server host on 443 or 80 and both your sender and receiver connect as clients to your server, client ip and firewall setups should not matter. Short of that you can always implement some kind of file based config so you can tweak the port on the client side during install/troubleshooting. In the end, whether your polling or async your network problems will be the same, it all boils down to tcp over a socket.