Microsoft Flow: Single flow for multiple Forms

Question

Scenario: I have Forms which are having about 10-15 questions, when the user submits the form, there will be a flow to save the submitted data to my DB.

Approach: I have created a flow to save the data once the form is submitted, Lets say the form name is A. So the flow is working for form A, I have other forms naming B,C,D etc, which are having difference only in the number of questions they hold. So A has 10 question, B has 12 question etc.

Question: So is there any way I can reuse the Flow which I created for Form A to work on other forms ?

Any kind of help or suggestions are totally appreciated.

Answer 1

Microsoft Flow has trigger action When a new response is submitted where you have to set Form ID to listen this event when MS Forms is submitted. And it takes only one Form ID value in this control.

So, unfortunately, there is no way right now that you can make common flow to listen all your MS Forms together. You will have to create separate flows for them.

If you have same sort of questions in all forms and you have a requirement to hide/show questions based on earlier question's answer. Then you can manage all types of forms within same form, and in this case, you can will need one flow because ultimately you have one form to manage.

Answer 2

Dikesh Gandhi is correct that one Flow has to have a specified Form.

If you do not wish to merge your Forms, you can create one Flow for Form A then "Save As" which creates a copy. The new Flow can then be edited to refer to Form B, and so on for each Form.

I have found this approach useful as the "One Flow for One List/Library/Form/Site" comes up quite a lot when using Flow/Power Automate.