SharePoint Online - Using [Me] filter for Multi line text column doesn't work

Question

I am on SP Online environment. I have a list with multiple columns. One of the column multi line text column (Approvers) has multiple users of below format. Approvers: User1; User2; User3; User4; User5..... using UserProfile Name.

I am trying to create Approver's view. If a user that belongs to Approver's column accesses this view, he should be able to see that item. I added filter to achieve this, Approver contains [Me], which doesn't seem to work.

After digging deep, i learnt that [Me] can only be applied to a User or group column(People Picker).

Any other ideas to achieve this?

Thanks

Answer 1

One of the column multi line text

Change this to a People/Group column that allows multi-select ("Allow multiple selections") and then filter for [Me]. [Me] must be a real user, and multi-line text columns are just text, not users.

If you want a short list of users to select from (not all users), create a SharePoint group ("Choose from") with just those users and limit the People/Group column to that group.

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You could also create People columns, one for each possible approver, and use a workflow to split the names across these columns. You can hide these columns in the view and still use them to filter. Create a series of "OR" filters, one for each column, that each filters on [Me].

Answer 2

[Me] only works for People column. The easiest way for your requirement is using Multi-people & group column to store the approvers instead of multi-line text column, then create a view and use [Me] to filter items.